Office Assistant
Galveston, TX Galveston, TX Part-time Full-time Part-time Full-time $15 - $20 an hour $15 - $20 an hour 2 days ago 2 days ago 2 days ago JOB DESCRIPTION Job Title:
Administrative Assistant Position Requirements:
Ensure the efficient operation of school administrative office management, work cooperatively with coworkers and supervisors to ensure that the goals of the school are met, and provide clerical services for the school's administrative staff.
Education/Certification/License:
High School Diploma or GED Special Knowledge/Skills:
Proficient typing, word processing, Excel spreadsheets and file maintenance skills Effective communication and interpersonal skills Basic math skills Ability to operate computer, printer, copier and scanner Advanced Software skills in word processing and in the development of spreadsheets and databases Experience with Skyward student and financial systems, preferred Knowledge of basic accounting principles
Experience:
One to three years secretarial experience, preferably in public education environment Duties/
Responsibilities:
Records, Reports, and Correspondence 1.
Prepare written correspondence forms, schedules, or reports using a personal computer 2.
Prepare instructional materials, meeting agendas and campus communication as requested, using personal computer 3.
Maintain a daily teacher attendance log and records for substitute teachers 4.
Maintain student attendance accounting, as required 5.
Compile information and submit to central office 6.
Maintain a log of visitors to school 7.
Maintain school calendar of events 8.
Schedule meetings and appointments and maintain calendar for administrative staff Reception and Phones 9.
Assist students, teachers, and parents as needed 10.
Receive incoming calls, take reliable messages, and route to appropriate staff Files 11.
Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication 12.
Update documents as assigned Accounting and Inventory 13.
Receive, store and issue supplies and equipment 14.
Perform routine bookkeeping tasks including simple arithmetic 15.
Assist with coordination of faculty meetings and campus activities 16.
Maintain inventory of fixed assets, equipment, and supplies 17.
Assist with attendance and registration of students Other 18.
Sort, distribute, or deliver mail and other documents 19.
Maintain confidentiality 20.
Perform other duties as directed by Director and/or Administrative Services Coordinator Equipment Used:
Uses computer, printer, copier, and general office equipment.
Mental Demands/Physical Demands/Environmental Factors:
Reading; ability to communicate effectively (verbal); ability to operate computer Tools/Equipment Used:
Personal computer and peripherals; standard instructional equipment Posture:
Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting Motion:
Frequent walking Lifting:
Regular light lifting and carrying (under 15 pounds); Occasional heavy lifting (45 pounds and over); may be required to lift and transfer students to and from wheelchair or assist with positioning of students with disabilities Environment:
Work inside, may work outside; regular districtwide travel to student homes Mental Demands:
Maintain emotional control under stress; may work prolonged or irregular hours The Moody Early Childhood Center is a private nonprofit 501 (c) (3) and does not discriminate on the basis of sex, race, color, national origin, disability, religion or age in the administration of its educational policies, admissions policies, and all other school-administered programs.
Job Types:
Full-time, Part-time Pay:
$15.
00 - $20.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
4 hour shift 8 hour shift Monday to Friday Ability to commute/relocate:
Galveston, TX 77550:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Customer service:
1 year (Preferred) Computer skills:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Assistant Position Requirements:
Ensure the efficient operation of school administrative office management, work cooperatively with coworkers and supervisors to ensure that the goals of the school are met, and provide clerical services for the school's administrative staff.
Education/Certification/License:
High School Diploma or GED Special Knowledge/Skills:
Proficient typing, word processing, Excel spreadsheets and file maintenance skills Effective communication and interpersonal skills Basic math skills Ability to operate computer, printer, copier and scanner Advanced Software skills in word processing and in the development of spreadsheets and databases Experience with Skyward student and financial systems, preferred Knowledge of basic accounting principles
Experience:
One to three years secretarial experience, preferably in public education environment Duties/
Responsibilities:
Records, Reports, and Correspondence 1.
Prepare written correspondence forms, schedules, or reports using a personal computer 2.
Prepare instructional materials, meeting agendas and campus communication as requested, using personal computer 3.
Maintain a daily teacher attendance log and records for substitute teachers 4.
Maintain student attendance accounting, as required 5.
Compile information and submit to central office 6.
Maintain a log of visitors to school 7.
Maintain school calendar of events 8.
Schedule meetings and appointments and maintain calendar for administrative staff Reception and Phones 9.
Assist students, teachers, and parents as needed 10.
Receive incoming calls, take reliable messages, and route to appropriate staff Files 11.
Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication 12.
Update documents as assigned Accounting and Inventory 13.
Receive, store and issue supplies and equipment 14.
Perform routine bookkeeping tasks including simple arithmetic 15.
Assist with coordination of faculty meetings and campus activities 16.
Maintain inventory of fixed assets, equipment, and supplies 17.
Assist with attendance and registration of students Other 18.
Sort, distribute, or deliver mail and other documents 19.
Maintain confidentiality 20.
Perform other duties as directed by Director and/or Administrative Services Coordinator Equipment Used:
Uses computer, printer, copier, and general office equipment.
Mental Demands/Physical Demands/Environmental Factors:
Reading; ability to communicate effectively (verbal); ability to operate computer Tools/Equipment Used:
Personal computer and peripherals; standard instructional equipment Posture:
Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting Motion:
Frequent walking Lifting:
Regular light lifting and carrying (under 15 pounds); Occasional heavy lifting (45 pounds and over); may be required to lift and transfer students to and from wheelchair or assist with positioning of students with disabilities Environment:
Work inside, may work outside; regular districtwide travel to student homes Mental Demands:
Maintain emotional control under stress; may work prolonged or irregular hours The Moody Early Childhood Center is a private nonprofit 501 (c) (3) and does not discriminate on the basis of sex, race, color, national origin, disability, religion or age in the administration of its educational policies, admissions policies, and all other school-administered programs.
Job Types:
Full-time, Part-time Pay:
$15.
00 - $20.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
4 hour shift 8 hour shift Monday to Friday Ability to commute/relocate:
Galveston, TX 77550:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Customer service:
1 year (Preferred) Computer skills:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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