Administrative Coordinator I
Galveston, TX Galveston, TX Full-time Full-time $2,919 a month $2,919 a month 13 hours ago 13 hours ago 13 hours ago Job Title Administrative Coordinator I Agency Texas A&M University at Galveston Department 10120905 Academic Affairs (Dr.
Deborah Thomas) Proposed Minimum Salary $2,919.
17 monthly Job Location Galveston, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who We Are We are the ocean campus of Texas A&M University at College Station.
Our employees come from throughout the world, with many different backgrounds, cultures and interests.
Aggies by the Sea promote a welcoming and highly productive work environment.
We support the university's goals to recruit and retain a quality workforce and encourage life-long learning practices.
We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.
What we want The Administrative Coordinator I is responsible for assisting with building course schedules, registration and graduation.
This position will be processing student record forms, scanning and imaging documents, processing workflows, and Texas A&M Maritime Academy documentation.
This position will also supervise the student workers.
What you need to know Salary:
$2,919.
17 monthly Required Education and
Experience:
Bachelor's degree or equivalent combination of education and experience.
Two years of experience in office administration.
Preferred
Experience:
Banner Student Information System.
Electronic record keeping.
Interpersonal and communication skills.
Planning and organization skills Responsibilities Student Records Functions - Assists with department liaisons and the Registrar's Office to ensure appropriate authorization for building the schedule of classes.
Assists facilitating room optimization and planning.
Facilitates student registration.
Ensures accuracy of forms and workflows, and facilitates effective communication regarding student registration, course schedule, graduation, and degree clearance.
Participates in the planning events such as conferences, seminars, meetings, and workshops and supports events on-site.
Participates in the planning and execution of administrative operations.
Maintains and reviews academic signature cards for academic departments and Registrar's Office.
Oversees account management for student information system (Compass).
Research, interprets, complies and responds to inquiries regarding student record rules, regulations, and policies.
Reviews documents and attends meetings for supervisor.
Ensures timely response to online portal system requests.
Monitors Records timelines and procedures, identifies and resolves issues.
Campus liaison with the Registrar's Office in TAMU.
Provides training to campus staff when upgrades are made to online systems, such as the student information system, Section Request System, University Adjustment System, and online workflows.
Develops, evaluates, and ensures adherence to state policy & office procedures.
Analyzes requirements for Records projects to support process improvements and new initiatives, such as online system upgrades, and modifying processes and procedures.
Responsible for providing administrative support for records to include the exercise of discretion and independent judgement with respect to matters of Records significance.
This position is critical to the management of the schools records administrative efforts.
Scanning and Imaging - Facilitates the accuracy of student documents and Sea Service for scanning and imaging into software system.
Meet audit and compliance requirements set forth by United States Coast Guard.
Develops, evaluates and ensures adherence to office procedures.
Verifies the quality of the digital images; stores images according to organization's guidelines.
Supervision - Hires, schedules, supervises and evaluates student workers (10-15).
Train student workers on office procedures and professional etiquette.
Training student workers on utilizing campus software, such as the student information system, applicant system, and phone system.
Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered or a resume attached.
Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Deborah Thomas) Proposed Minimum Salary $2,919.
17 monthly Job Location Galveston, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who We Are We are the ocean campus of Texas A&M University at College Station.
Our employees come from throughout the world, with many different backgrounds, cultures and interests.
Aggies by the Sea promote a welcoming and highly productive work environment.
We support the university's goals to recruit and retain a quality workforce and encourage life-long learning practices.
We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.
What we want The Administrative Coordinator I is responsible for assisting with building course schedules, registration and graduation.
This position will be processing student record forms, scanning and imaging documents, processing workflows, and Texas A&M Maritime Academy documentation.
This position will also supervise the student workers.
What you need to know Salary:
$2,919.
17 monthly Required Education and
Experience:
Bachelor's degree or equivalent combination of education and experience.
Two years of experience in office administration.
Preferred
Experience:
Banner Student Information System.
Electronic record keeping.
Interpersonal and communication skills.
Planning and organization skills Responsibilities Student Records Functions - Assists with department liaisons and the Registrar's Office to ensure appropriate authorization for building the schedule of classes.
Assists facilitating room optimization and planning.
Facilitates student registration.
Ensures accuracy of forms and workflows, and facilitates effective communication regarding student registration, course schedule, graduation, and degree clearance.
Participates in the planning events such as conferences, seminars, meetings, and workshops and supports events on-site.
Participates in the planning and execution of administrative operations.
Maintains and reviews academic signature cards for academic departments and Registrar's Office.
Oversees account management for student information system (Compass).
Research, interprets, complies and responds to inquiries regarding student record rules, regulations, and policies.
Reviews documents and attends meetings for supervisor.
Ensures timely response to online portal system requests.
Monitors Records timelines and procedures, identifies and resolves issues.
Campus liaison with the Registrar's Office in TAMU.
Provides training to campus staff when upgrades are made to online systems, such as the student information system, Section Request System, University Adjustment System, and online workflows.
Develops, evaluates, and ensures adherence to state policy & office procedures.
Analyzes requirements for Records projects to support process improvements and new initiatives, such as online system upgrades, and modifying processes and procedures.
Responsible for providing administrative support for records to include the exercise of discretion and independent judgement with respect to matters of Records significance.
This position is critical to the management of the schools records administrative efforts.
Scanning and Imaging - Facilitates the accuracy of student documents and Sea Service for scanning and imaging into software system.
Meet audit and compliance requirements set forth by United States Coast Guard.
Develops, evaluates and ensures adherence to office procedures.
Verifies the quality of the digital images; stores images according to organization's guidelines.
Supervision - Hires, schedules, supervises and evaluates student workers (10-15).
Train student workers on office procedures and professional etiquette.
Training student workers on utilizing campus software, such as the student information system, applicant system, and phone system.
Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered or a resume attached.
Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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