TPWD - Administrative Assistant II (Assistant Office Manager)
Galveston, TX Galveston, TX Full-time Full-time $3,032 a month $3,032 a month 9 days ago 9 days ago 9 days ago TPWD - Administrative Assistant II (Assistant Office Manager) (00033493) Organization:
PARKS AND WILDLIFE DEPARTMENT Primary Location:
Texas-Galveston Work Locations:
SP-Galveston Island SP 14901 Termini San Luis 14901 FM 3005 Galveston 77554 Job:
Office and Administrative Support Employee Status:
Regular Schedule:
Full-time Standard Hours Per Week:
40.
00 Travel:
Yes, 5 % of the Time State Job Code:
0152 Salary Admin Plan:
A Grade:
11 Salary (Pay Basis):
3,031.
96 - 3,031.
96 (Monthly) Number of Openings:
1 Overtime Status:
Non-exempt Job Posting:
Jun 29, 2023, 12:
33:
36 PM Closing Date:
Jul 13, 2023, 11:
59:
00 PM Description TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.
Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.
Part-time experience credit is prorated based on the duration and hours worked per week.
Please indicate hours worked for part-time/temporary/seasonal experience.
If this information is not submitted, your application will be considered incomplete.
Applications with See attached or See resume will not be accepted in lieu of a completed application.
Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields.
If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting.
To complete the supplemental questions go to CAPPS Recruit to register or login.
CAPPS Recruit, https:
//capps.
taleo.
net/careersection/ex/jobsearch.
ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES:
Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 More information on military occupational specialty codes can be found below:
https:
//www.
onetonline.
org/crosswalk/MOC/ https:
//hr.
sao.
texas.
gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.
pdf VETERAN'S PREFERENCE:
If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted.
If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https:
//tpwd.
texas.
gov/jobs/veterans/
Benefits:
Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.
Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program.
For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period.
Click HERE to view our Benefits page.
HIRING CONTACT:
Kyle O'Haver, (409) 737-1222 PHYSICAL WORK ADDRESS:
TPWD Galveston Island State Park, 14901 Termini-San Luis Pass RD Galveston, Texas 77554 GENERAL DESCRIPTION PLEASE NOTE:
Salary subject to increase resulting from legislative appropriated increase.
Under the direction of the Office Manager, this position is responsible for routine (journey-level) administrative support work and the daily office operations in the park headquarters of Galveston Island State Park.
Performs administrative and clerical tasks, processes incoming and outgoing mail, data entry of reports, correspondence and filing, and answers telephones.
Provides customer service, handles complaints and emergencies, collects park fees and interprets policies to park visitors and general public.
Assists the office manager with maintaining adequate supply of office supplies, brochures and visitor information packets.
Duties include utilizing an automated system for issuing permits and licenses, camper registration and revenue collection and accounting.
Under the direction of the park manager, manages park store to include the purchase of resale items, keeping the store stocked, and performs monthly inventory.
Performs light housekeeping duties.
Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Performs additional duties as assigned.
Complies with all Agency, Division and Branch rules, regulations and procedures.
Qualifications MINIMUM
Qualifications Education:
Graduation from High School or GED.
Experience:
Two years experience performing administrative support duties.
Licensure:
If driving is required, applicant must possess a valid State driver's license.
PREFERRED
Qualifications Education:
Graduation from an accredited college or university with a Bachelor's degree.
Experience:
Three years experience in customer service; Three years experience in clerical duties such as accounting, typing, filing, record keeping and data entry; Two years experience in employee management; One year experience operating a reservation system; One year experience in retail management and merchandising.
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:
Knowledge of administrative and clerical procedures; Knowledge of retail business and store operations; Knowledge of basic mathematics; Knowledge of accounting/accountability of revenue collection; Knowledge of fiscal control procedures; Knowledge of housekeeping practices; Skill in:
Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work related contacts; Skill in managing several projects simultaneously; Skill in and making independent, sound and timely decisions; Ability to:
Ability to accurately handle cash and account for revenue collected; Ability to work independently with little or no supervision; Ability to work as a member of a team and promote a harmonious team environment; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.
; Ability to conduct work activities in accordance with TPWD safety program.
WORKING CONDITIONS Required to work in a public park with overnight camping and day use; Required to work hours other than 8:
00 a.
m.
to 5:
00 p.
m.
, with days off other than Saturdays, Sundays holidays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.
; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER.
Estimated Salary: $20 to $28 per hour based on qualifications.
PARKS AND WILDLIFE DEPARTMENT Primary Location:
Texas-Galveston Work Locations:
SP-Galveston Island SP 14901 Termini San Luis 14901 FM 3005 Galveston 77554 Job:
Office and Administrative Support Employee Status:
Regular Schedule:
Full-time Standard Hours Per Week:
40.
00 Travel:
Yes, 5 % of the Time State Job Code:
0152 Salary Admin Plan:
A Grade:
11 Salary (Pay Basis):
3,031.
96 - 3,031.
96 (Monthly) Number of Openings:
1 Overtime Status:
Non-exempt Job Posting:
Jun 29, 2023, 12:
33:
36 PM Closing Date:
Jul 13, 2023, 11:
59:
00 PM Description TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.
Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.
Part-time experience credit is prorated based on the duration and hours worked per week.
Please indicate hours worked for part-time/temporary/seasonal experience.
If this information is not submitted, your application will be considered incomplete.
Applications with See attached or See resume will not be accepted in lieu of a completed application.
Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields.
If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting.
To complete the supplemental questions go to CAPPS Recruit to register or login.
CAPPS Recruit, https:
//capps.
taleo.
net/careersection/ex/jobsearch.
ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES:
Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 More information on military occupational specialty codes can be found below:
https:
//www.
onetonline.
org/crosswalk/MOC/ https:
//hr.
sao.
texas.
gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.
pdf VETERAN'S PREFERENCE:
If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted.
If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https:
//tpwd.
texas.
gov/jobs/veterans/
Benefits:
Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.
Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program.
For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period.
Click HERE to view our Benefits page.
HIRING CONTACT:
Kyle O'Haver, (409) 737-1222 PHYSICAL WORK ADDRESS:
TPWD Galveston Island State Park, 14901 Termini-San Luis Pass RD Galveston, Texas 77554 GENERAL DESCRIPTION PLEASE NOTE:
Salary subject to increase resulting from legislative appropriated increase.
Under the direction of the Office Manager, this position is responsible for routine (journey-level) administrative support work and the daily office operations in the park headquarters of Galveston Island State Park.
Performs administrative and clerical tasks, processes incoming and outgoing mail, data entry of reports, correspondence and filing, and answers telephones.
Provides customer service, handles complaints and emergencies, collects park fees and interprets policies to park visitors and general public.
Assists the office manager with maintaining adequate supply of office supplies, brochures and visitor information packets.
Duties include utilizing an automated system for issuing permits and licenses, camper registration and revenue collection and accounting.
Under the direction of the park manager, manages park store to include the purchase of resale items, keeping the store stocked, and performs monthly inventory.
Performs light housekeeping duties.
Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Performs additional duties as assigned.
Complies with all Agency, Division and Branch rules, regulations and procedures.
Qualifications MINIMUM
Qualifications Education:
Graduation from High School or GED.
Experience:
Two years experience performing administrative support duties.
Licensure:
If driving is required, applicant must possess a valid State driver's license.
PREFERRED
Qualifications Education:
Graduation from an accredited college or university with a Bachelor's degree.
Experience:
Three years experience in customer service; Three years experience in clerical duties such as accounting, typing, filing, record keeping and data entry; Two years experience in employee management; One year experience operating a reservation system; One year experience in retail management and merchandising.
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:
Knowledge of administrative and clerical procedures; Knowledge of retail business and store operations; Knowledge of basic mathematics; Knowledge of accounting/accountability of revenue collection; Knowledge of fiscal control procedures; Knowledge of housekeeping practices; Skill in:
Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work related contacts; Skill in managing several projects simultaneously; Skill in and making independent, sound and timely decisions; Ability to:
Ability to accurately handle cash and account for revenue collected; Ability to work independently with little or no supervision; Ability to work as a member of a team and promote a harmonious team environment; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.
; Ability to conduct work activities in accordance with TPWD safety program.
WORKING CONDITIONS Required to work in a public park with overnight camping and day use; Required to work hours other than 8:
00 a.
m.
to 5:
00 p.
m.
, with days off other than Saturdays, Sundays holidays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.
; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER.
Estimated Salary: $20 to $28 per hour based on qualifications.
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