Accounting Assistant
Galveston, TX Galveston, TX Full-time Full-time $22.
04 an hour $22.
04 an hour 6 days ago 6 days ago 6 days ago ACCOUNTING ASSISTANT Full-Time / Non-Exempt Administration Galveston, Texas JOB SUMMARY The Accounting Assistant, reporting to the Finance Manager, is primarily responsible for all accounting duties, including some payroll responsibility, while also performing day-to-day functions in the Finance department.
This position communicates and partners with internal departments and program managers, maintains the accounts receivable and payable functions, prepares bank and credit card reconciliations and ensures that the accounting operations are accurate and efficient.
ESSENTIAL JOB FUNCTIONS Accounts Receivable & Payable:
Receive and process all accounts receivable and payable invoices.
Assist in entering data and prepare accounts payable in Quickbooks Online.
Allocate invoicing to reflect proper distribution of charges to program departments.
Prepare invoicing and checks from Quickbooks Online.
Reconcile all health insurance invoices and HRIS invoices with Human Resources Manager.
Maintain accurate and complete accounts payable and receivable files for audit purposes.
Payroll:
May assist payroll processing for direct service and indirect service employees on a semi-monthly basis.
Reconcile time tracking and timesheet data to ensure accuracy.
Work closely with Human Resources Manager and review paycheck register reports in HRIS for approval.
Compile data needed for audit purposes, to include all backup documentation and copies of checks.
Banking and Other Financial
Responsibilities:
Prepare and make all deposits for the banking institution(s).
Maintain updated bank account signature cards for all users.
Ensure accuracy of financial statements in accordance with GAAP and compliance to internal policies and reconciliation of direct services and indirect services program transactions.
Assist on special projects when needed by direct services or indirect services program management.
Support initiatives for process improvements in accounting, expense analysis and margin analysis or other opportunities with direct services or indirect services program management.
Other duties as assigned.
WORK SCHEDULE Forty (40) hours per week; Monday to Friday.
PHYSICAL DEMANDS/ WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to operate various office machines and/or equipment; and reach with hands and arms.
The employee frequently is required to speak and hear clearly.
The employee is frequently required to stoop, kneel, crouch, crawl, and lift approximately 20 lbs.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job which is primarily an office environment.
SUPERVISOR AND MANAGEMENT RESPONSIBILITY This position reports to the Finance Manager.
There are no direct reports to this position.
EDUCATION & EXPERIENCE Required:
Bachelor's Degree in Accounting or Finance is preferred; in lieu of a college degree, college coursework in accounting combined with on-the-job experience will be considered.
Must have Quickbooks experience.
Non-profit or government work experience is a plus.
Computer proficiency and technical aptitude with the ability to use Microsoft products (Outlook, Word, Excel, PowerPoint), including experience with Accounting software and HRIS.
Strong communication skills - verbal and written; attentive listener.
Highly organized and efficient worker; skilled at multi-tasking.
Ability to manage priorities, multiple projects, workflow and meet deadlines.
Professional integrity, sense of responsibility and accountability.
Able to work in and adapt to a multi-cultural, community-based organization.
Understand and embody RCC's mission and culture and the ability to maintain appropriate rapport and boundaries with staff and volunteers in all circumstances.
Must pass criminal background check.
BENEFITS Attractive salary and benefits including Vacation paid time off, and Sick paid time off, retirement savings plan, medical, dental, vision and life insurance.
Receive and process all accounts receivable and payable invoices.
Assist in entering data and prepare accounts payable in Quickbooks Online.
Allocate invoicing to reflect proper distribution of charges to program departments.
Prepare invoicing and checks from Quickbooks Online.
Reconcile all health insurance invoices and HRIS invoices with Human Resources Manager.
Maintain accurate and complete accounts payable and receivable files for audit purposes.
May assist payroll processing for direct service and indirect service employees on a semi-monthly basis.
Reconcile time tracking and timesheet data to ensure accuracy.
Work closely with Human Resources Manager and review paycheck register reports in HRIS for approval.
Compile data needed for audit purposes, to include all backup documentation and copies of checks.
Prepare and make all deposits for the banking institution(s).
Maintain updated bank account signature cards for all users.
Ensure accuracy of financial statements in accordance with GAAP and compliance to internal policies and reconciliation of direct services and indirect services program transactions.
Assist on special projects when needed by direct services or indirect services program management.
Support initiatives for process improvements in accounting, expense analysis and margin analysis or other opportunities with direct services or indirect services program management.
Other duties as assigned.
Forty (40) hours per week; Monday to Friday.
Bachelor's Degree in Accounting or Finance is preferred; in lieu of a college degree, college coursework in accounting combined with on-the-job experience will be considered.
Must have Quickbooks experience.
Non-profit or government work experience is a plus.
Computer proficiency and technical aptitude with the ability to use Microsoft products (Outlook, Word, Excel, PowerPoint), including experience with Accounting software and HRIS.
Strong communication skills - verbal and written; attentive listener.
Highly organized and efficient worker; skilled at multi-tasking.
Ability to manage priorities, multiple projects, workflow and meet deadlines.
Professional integrity, sense of responsibility and accountability.
Able to work in and adapt to a multi-cultural, community-based organization.
Understand and embody RCC's mission and culture and the ability to maintain appropriate rapport and boundaries with staff and volunteers in all circumstances.
Must pass criminal background check.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
04 an hour $22.
04 an hour 6 days ago 6 days ago 6 days ago ACCOUNTING ASSISTANT Full-Time / Non-Exempt Administration Galveston, Texas JOB SUMMARY The Accounting Assistant, reporting to the Finance Manager, is primarily responsible for all accounting duties, including some payroll responsibility, while also performing day-to-day functions in the Finance department.
This position communicates and partners with internal departments and program managers, maintains the accounts receivable and payable functions, prepares bank and credit card reconciliations and ensures that the accounting operations are accurate and efficient.
ESSENTIAL JOB FUNCTIONS Accounts Receivable & Payable:
Receive and process all accounts receivable and payable invoices.
Assist in entering data and prepare accounts payable in Quickbooks Online.
Allocate invoicing to reflect proper distribution of charges to program departments.
Prepare invoicing and checks from Quickbooks Online.
Reconcile all health insurance invoices and HRIS invoices with Human Resources Manager.
Maintain accurate and complete accounts payable and receivable files for audit purposes.
Payroll:
May assist payroll processing for direct service and indirect service employees on a semi-monthly basis.
Reconcile time tracking and timesheet data to ensure accuracy.
Work closely with Human Resources Manager and review paycheck register reports in HRIS for approval.
Compile data needed for audit purposes, to include all backup documentation and copies of checks.
Banking and Other Financial
Responsibilities:
Prepare and make all deposits for the banking institution(s).
Maintain updated bank account signature cards for all users.
Ensure accuracy of financial statements in accordance with GAAP and compliance to internal policies and reconciliation of direct services and indirect services program transactions.
Assist on special projects when needed by direct services or indirect services program management.
Support initiatives for process improvements in accounting, expense analysis and margin analysis or other opportunities with direct services or indirect services program management.
Other duties as assigned.
WORK SCHEDULE Forty (40) hours per week; Monday to Friday.
PHYSICAL DEMANDS/ WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to operate various office machines and/or equipment; and reach with hands and arms.
The employee frequently is required to speak and hear clearly.
The employee is frequently required to stoop, kneel, crouch, crawl, and lift approximately 20 lbs.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job which is primarily an office environment.
SUPERVISOR AND MANAGEMENT RESPONSIBILITY This position reports to the Finance Manager.
There are no direct reports to this position.
EDUCATION & EXPERIENCE Required:
Bachelor's Degree in Accounting or Finance is preferred; in lieu of a college degree, college coursework in accounting combined with on-the-job experience will be considered.
Must have Quickbooks experience.
Non-profit or government work experience is a plus.
Computer proficiency and technical aptitude with the ability to use Microsoft products (Outlook, Word, Excel, PowerPoint), including experience with Accounting software and HRIS.
Strong communication skills - verbal and written; attentive listener.
Highly organized and efficient worker; skilled at multi-tasking.
Ability to manage priorities, multiple projects, workflow and meet deadlines.
Professional integrity, sense of responsibility and accountability.
Able to work in and adapt to a multi-cultural, community-based organization.
Understand and embody RCC's mission and culture and the ability to maintain appropriate rapport and boundaries with staff and volunteers in all circumstances.
Must pass criminal background check.
BENEFITS Attractive salary and benefits including Vacation paid time off, and Sick paid time off, retirement savings plan, medical, dental, vision and life insurance.
Receive and process all accounts receivable and payable invoices.
Assist in entering data and prepare accounts payable in Quickbooks Online.
Allocate invoicing to reflect proper distribution of charges to program departments.
Prepare invoicing and checks from Quickbooks Online.
Reconcile all health insurance invoices and HRIS invoices with Human Resources Manager.
Maintain accurate and complete accounts payable and receivable files for audit purposes.
May assist payroll processing for direct service and indirect service employees on a semi-monthly basis.
Reconcile time tracking and timesheet data to ensure accuracy.
Work closely with Human Resources Manager and review paycheck register reports in HRIS for approval.
Compile data needed for audit purposes, to include all backup documentation and copies of checks.
Prepare and make all deposits for the banking institution(s).
Maintain updated bank account signature cards for all users.
Ensure accuracy of financial statements in accordance with GAAP and compliance to internal policies and reconciliation of direct services and indirect services program transactions.
Assist on special projects when needed by direct services or indirect services program management.
Support initiatives for process improvements in accounting, expense analysis and margin analysis or other opportunities with direct services or indirect services program management.
Other duties as assigned.
Forty (40) hours per week; Monday to Friday.
Bachelor's Degree in Accounting or Finance is preferred; in lieu of a college degree, college coursework in accounting combined with on-the-job experience will be considered.
Must have Quickbooks experience.
Non-profit or government work experience is a plus.
Computer proficiency and technical aptitude with the ability to use Microsoft products (Outlook, Word, Excel, PowerPoint), including experience with Accounting software and HRIS.
Strong communication skills - verbal and written; attentive listener.
Highly organized and efficient worker; skilled at multi-tasking.
Ability to manage priorities, multiple projects, workflow and meet deadlines.
Professional integrity, sense of responsibility and accountability.
Able to work in and adapt to a multi-cultural, community-based organization.
Understand and embody RCC's mission and culture and the ability to maintain appropriate rapport and boundaries with staff and volunteers in all circumstances.
Must pass criminal background check.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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