Business Administrator I
Galveston, TX Galveston, TX Full-time Full-time $3,930 a month $3,930 a month 5 days ago 5 days ago 5 days ago Job Title Business Administrator I Agency Texas A&M University at Galveston Department Budget And Analysis Proposed Minimum Salary $3,929.
84 monthly Job Location Galveston, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who We Are We are the ocean campus of Texas A&M University at College Station.
Our employees come from throughout the world, with many different backgrounds, cultures and interests.
Aggies by the Sea promote a welcoming and highly productive work environment.
We support the university's goals to recruit and retain a quality workforce and encourage life-long learning practices.
We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.
What We Want The Business Administrator I is responsible for all business functions as determined by centralized business structure.
Functions include purchasing, funding source identification, compliance, reconciliation & reporting and annual end of fiscal year close out activities.
In addition, this position is responsible for implementing the internal departmental procedures and controls necessary to assure maximization of all TAMUG, TAMU System, State, and Federal resources.
This position performs other duties as assigned by the Academic Business Operations (ACBO) supervisor.
If the description sounds exciting to you, we invite you to apply to be considered for this opportunity to join our team.
What you need to know Employees Supervised:
1-4 student technicians or student assistants.
Cover Letter/Resume:
A cover letter and resume will assist us in our review of your application materials.
These can be uploaded on the application under CV/Resume.
Required Education and
Experience:
Bachelor's degree or an equivalent combination of education and experience Five years of related experience Required Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and database applications Ability to multitask and work cooperatively with others Excellent written communication, analytical, interpersonal, and organizational skills Ability to work in a high stress environment Ability to work with sensitive information and maintain confidentiality Ability to work independently once given a project Preferred
Experience:
Six years of related experience in general office, accounting, or personnel operations Preferred Knowledge, Skills, and Abilities:
Experience with TAMUS systems such as FAMIS, Concur, AggieBuy, Workday, and Wheelhouse
Responsibilities:
Research and Grants Administration - Works with RGSO and VPR-TAMU to monitor and control operating expenditures; makes projections on all research and grant accounts.
Works within Maestro.
Reconciles and balances accounts monthly.
Processes and monitors Summer Faculty - EPAs, Cost Shares and Re- budgets.
Processes Fund Switches (DCR) associated with Research/Grant funds.
Processes all paperwork before accounts overspent or end date of grant.
Serves as an approver and back-up signer of vouchers and requisitions.
Assists in the development of annual Research budget documents for approval.
Serves as unit resource to principal investigator(s) for grant development, administration, and reporting.
Monitors payroll on research accounts.
Monitors certification of Time and Effort to meet state and federal guidelines.
Ensures all certifications are current and filed within appropriate deadlines.
Processes account reconciliations of research accounts.
Monitors and controls all fiscal administration and activity associated with Sponsored Research Services.
PI Support - Works with and advises PIs and VPR regarding Insurance Policies, Boat Insurance and Service Contracts; monitors equipment associated with each.
Processes renewals.
Assists PI's with research-related reimbursements.
Assists RGSO/TIO with issuance and monitoring of Undergraduate and Graduate Awards and Research Development Funds.
Creates and maintains paperwork associated with issuance of Citibank Cards, Voyager Cards for PIs, Researchers, Research Invoices, orders, and contracts.
Works with PIs and researchers on orders for lab supplies and chemicals.
Monitors and maintains paperwork associated with management of research capital equipment purchases to include purchase orders, asset number.
Serves as resource and interprets for the department System policies and regulations and University rules.
Personnel Administration - Assists PI's with graduate student Summer status EPAs and payroll.
Works with VPR-TAMU to monitor and process RPA changes.
Creates PARs, RPAs, and EPAs associated with recruiting new employees.
Performs Check-in and Check-out Procedures, EPAs, and terminations of employment on research and grant accounts.
Creates all paperwork associated with hiring of Research Student Workers.
Maintains postings, EPAs, and title corrections of research related personnel.
Oversees student workers, interns, and sometimes graduate students on projects as well as departmental training of new employees on procedures and regulations.
Assists students with research-related reimbursements.
Tracks and provides assistance to international researchers and graduate students regarding immigration documents and expiration dates.
This includes preparation of all required forms.
Supervises student assistants and student technicians.
Revenue Management - Identifies, establishes, and implements the internal departmental procedures and controls necessary to assure maximization of TEES, TEEX, TAMU, TAMUG, State of Texas, Federal and private resources.
Performs other duties as assigned.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
84 monthly Job Location Galveston, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who We Are We are the ocean campus of Texas A&M University at College Station.
Our employees come from throughout the world, with many different backgrounds, cultures and interests.
Aggies by the Sea promote a welcoming and highly productive work environment.
We support the university's goals to recruit and retain a quality workforce and encourage life-long learning practices.
We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.
What We Want The Business Administrator I is responsible for all business functions as determined by centralized business structure.
Functions include purchasing, funding source identification, compliance, reconciliation & reporting and annual end of fiscal year close out activities.
In addition, this position is responsible for implementing the internal departmental procedures and controls necessary to assure maximization of all TAMUG, TAMU System, State, and Federal resources.
This position performs other duties as assigned by the Academic Business Operations (ACBO) supervisor.
If the description sounds exciting to you, we invite you to apply to be considered for this opportunity to join our team.
What you need to know Employees Supervised:
1-4 student technicians or student assistants.
Cover Letter/Resume:
A cover letter and resume will assist us in our review of your application materials.
These can be uploaded on the application under CV/Resume.
Required Education and
Experience:
Bachelor's degree or an equivalent combination of education and experience Five years of related experience Required Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and database applications Ability to multitask and work cooperatively with others Excellent written communication, analytical, interpersonal, and organizational skills Ability to work in a high stress environment Ability to work with sensitive information and maintain confidentiality Ability to work independently once given a project Preferred
Experience:
Six years of related experience in general office, accounting, or personnel operations Preferred Knowledge, Skills, and Abilities:
Experience with TAMUS systems such as FAMIS, Concur, AggieBuy, Workday, and Wheelhouse
Responsibilities:
Research and Grants Administration - Works with RGSO and VPR-TAMU to monitor and control operating expenditures; makes projections on all research and grant accounts.
Works within Maestro.
Reconciles and balances accounts monthly.
Processes and monitors Summer Faculty - EPAs, Cost Shares and Re- budgets.
Processes Fund Switches (DCR) associated with Research/Grant funds.
Processes all paperwork before accounts overspent or end date of grant.
Serves as an approver and back-up signer of vouchers and requisitions.
Assists in the development of annual Research budget documents for approval.
Serves as unit resource to principal investigator(s) for grant development, administration, and reporting.
Monitors payroll on research accounts.
Monitors certification of Time and Effort to meet state and federal guidelines.
Ensures all certifications are current and filed within appropriate deadlines.
Processes account reconciliations of research accounts.
Monitors and controls all fiscal administration and activity associated with Sponsored Research Services.
PI Support - Works with and advises PIs and VPR regarding Insurance Policies, Boat Insurance and Service Contracts; monitors equipment associated with each.
Processes renewals.
Assists PI's with research-related reimbursements.
Assists RGSO/TIO with issuance and monitoring of Undergraduate and Graduate Awards and Research Development Funds.
Creates and maintains paperwork associated with issuance of Citibank Cards, Voyager Cards for PIs, Researchers, Research Invoices, orders, and contracts.
Works with PIs and researchers on orders for lab supplies and chemicals.
Monitors and maintains paperwork associated with management of research capital equipment purchases to include purchase orders, asset number.
Serves as resource and interprets for the department System policies and regulations and University rules.
Personnel Administration - Assists PI's with graduate student Summer status EPAs and payroll.
Works with VPR-TAMU to monitor and process RPA changes.
Creates PARs, RPAs, and EPAs associated with recruiting new employees.
Performs Check-in and Check-out Procedures, EPAs, and terminations of employment on research and grant accounts.
Creates all paperwork associated with hiring of Research Student Workers.
Maintains postings, EPAs, and title corrections of research related personnel.
Oversees student workers, interns, and sometimes graduate students on projects as well as departmental training of new employees on procedures and regulations.
Assists students with research-related reimbursements.
Tracks and provides assistance to international researchers and graduate students regarding immigration documents and expiration dates.
This includes preparation of all required forms.
Supervises student assistants and student technicians.
Revenue Management - Identifies, establishes, and implements the internal departmental procedures and controls necessary to assure maximization of TEES, TEEX, TAMU, TAMUG, State of Texas, Federal and private resources.
Performs other duties as assigned.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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